Although documentation processing services are usually identified with scanning or microfilming, physical documentation arrangement is an essential processing segment, on which all further steps depend.

Legal entities (especially state-owned enterprises and state administration bodies), with the authorization of the competent archive, must, by law, have a document entitled "List of Categories of Registry Materials with a retention period", with a detailed description of the documentation structure that the organization owns and deadlines for keeping certain categories. Based on the aforementioned lists, another document is formed, "Archive Book", which describes belonging of specific documents to the described categories, their quantity and the exact physical location.

Within this segment, Saga Scanning Center offers consulting, mediation in communication with the relevant archive, concrete assistance in preparing the Lists and Archive Books and final physical arrangement of the paper documentation.

The process of documentation digitalization includes all activities that begin with taking over the paperwork from the client and end with the delivery of the electronic documentation and the associated data in an appropriate format, as well as the return of the documentation to the client or its permanent physical storage.

The preparation of the documentation for scanning through fast professional flow scanners is essential for the quality implementation of the mentioned work and that is the reason why the Saga Scanning Centre pays special attention to it. Preparation operators are performing all necessary activities, so the operator that manages the scanner can put the documents into the scanner without interruptions, which enables maximum use of the device performance. The scanned documents are returned to the Department for preparation in order to return to their original condition or prepared for long-term storage.

Electronic documents are indexed and entered the attributes that will later enable them to be searched.

Microfilm is an analog format for archiving documents. Before the advent of document scanners and the possibility of using electronic documents, microfilm was the only form of archiving documents. Originally, document microfilming was performed with the classic photographic process, using a microfilm camera. It is noteworthy that Saga Scanning Center recommends making the original microfilm (Silver-halogenid microfilm) and at least one copy (Diazo film) that the client uses in everyday work. A common part of the service is keeping the original microfilm in a safe, preferably remote location.

This type of service is associated with a retention period of the documents to be processed. The documentation for which, according to the List of Categories of Registry Materials, the retention period has expired, or which does not have a permanent retention period can be destroyed on the basis of the approval of the relevant archives.

Modern technology owned by Saga Scanning Center enables the development of the microfilm by photographing digital documents, rather than the original paper ones.

Physical storage of documentation involves the service in which a paper archive is relocated at the service provider (storekeeper). The documentation is transported to the depot where it is arranged, classified and indexed. Then it is packed in archival boxes which have a unique identification on them (identification number and/or barcode) which provides quick and easy retrieval of the required documents.

Saga Scanning Center owns a modern archival depository (rooms with high levels of physical and fire safety), and thanks to a high-quality document indexing, offers guarantee of delivery of originals or scanned copies to the customer in a defined period of time.

This type of service is associated with a retention period of the documents to be processed. The documentation for which, according to the List of Categories of Registry Materials, the retention period has expired, or which does not have a permanent retention period can be destroyed on the basis of the approval of the relevant archives.

Document destruction in the Saga Scanning Center is performed by using appropriate devices (so-called. "shredders"), after which the paper can be used only for recycling.